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December 30, 2019
The rescheduled regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Joe Cowan, and Joe Pipitone.
The minutes of November 19th were reviewed and accepted on a motion by Walker, second by Rex. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS:
Ted Brewster complimented the supervisors and secretary on the clear financial statements presented. Joe Cowan made a complaint about his driveway not being filled in the way he wanted it done.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
Joe Pipitone of Top Notch Tree Care was present to explain his equipment that could be used to remove the dead ash trees that are a problem throughout the township. He provided the following prices for his services: $500/hr. for high volume ash tree takedowns with an Altec grapple crane, $500/hr. for 24/7 emergency response, $300/hr. for limb trimming over roads, and $200/hr. for ISA certified arborist consulting with documentation reports. A motion was made by Payne, second by Rex to accept this proposal from Top Notch Tree Care. Motion carried by two yes votes; Walker abstained as Joe Pipitone is a personal friend.
Supervisor Payne reported that the guys have been keeping the trucks in good working order and preparing the material to spread for more winter storms.
OLD BUSINESS:
The Leatherstocking Gas proposal from last month was discussed again. Supervisor Walker has talked with the fire chiefs and some people from New Milford Township and feels the natural gas service would be a good opportunity for the township. A motion was made by Walker, second by Payne to send a letter of support for this project. Motion carried by three yes votes.
NEW BUSINESS:
A motion was made by Walker, second by Rex to approve Resolution #7-19 – Adopt 2020 Budget and Set 2020 Tax Rates. Motion carried by three yes votes.
The supervisors also reviewed and approved a driveway permit for Cabot on Tyler Lake Road, an assessment permit for Shawn Krause for a garage on Stearns Road, and a land development plan for Boezi on Ed Allen Road.
PUBLIC COMMENTS:
Joe Cowan asked about the number of EDUs for the Harford Fair being lowered. Supervisor Walker responded that decision was based on an analysis prepared by our JHA sewer engineer. He also mentioned the possibility for our plant to gain revenue by treating sewage from future development at the Gibson exit.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:47 PM.
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November 19, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jamie Hailstone. Visitors present were Ted Brewster, Dottie Hagenbuch, Joe Cowan, Dale & Kim Payne, Gerry Yushinsky, Dale Ferger, Craig Stout, Ashley Jones, Julie Lewis, and Dan Naylor.
The minutes of October 15th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS:
Julie Lewis of Leatherstocking Gas discussed the potential of running natural gas lines from Harford into New Milford Township to serve commercial customers and residential customers along the lines. She asked the supervisors to consider sending a letter of support for them to be granted a franchise from the public utility commission.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
Supervisor Payne reported that the road crew was able to fill the ditches along Oliver Road so they are not so deep. They are now patching potholes and continuing with roadside mowing. Supervisor Walker mentioned an open storm drain in Kingsley that could be hazardous and is checking to see who is responsible to fix that. Some guide rails along Lower Podunk Road were ripped out and will need to be replaced with new ones.
OLD BUSINESS:
Solicitor Jamie Hailstone gave an update on the status of the Recreation Authority. In the process of filing paperwork, it was discovered that there was already a municipal authority registered for Harford Township back in 1973. He suggested that the supervisors appoint members to this as it was already in place and could be used for recreation purposes. A motion was made by Walker, second by Payne to appoint Rob Supancik for a 1 year term, Craig Stout for a 2 year term, Ron Jackson for a 3 year term, Ashley Jones for a 4 year term, and Dana Empet for a 5 year term to serve on the municipal authority. Motion carried by three yes votes.
NEW BUSINESS:
A motion was made by Walker, second by Payne to adopt Resolution #6-19 – Modify 2019 Budget. Motion carried by three yes votes. A motion was made by Walker, second by Rex to advertise the 2020 Budget is available for public inspection. Motion carried by three yes votes.
SEWER:
The supervisors again discussed purchasing more grinder pumps to have on hand in case of failures. A motion was made by Walker, second by Payne to purchase two grinder pumps at a cost of around $2500 each. Motion carried by three yes votes.
PUBLIC COMMENTS:
Dan Naylor of Liberty Petroleum gave an update on the status of the handicap ramp at the Subway. They have picked up the permit and will be cooperating to build the ramp in compliance with the code requirements.
Craig Stout asked for some help with the permit fees that the First Congregational Church paid for the sign they are going to install on their property. The supervisors will check the numbers and see what the township costs to JHA will be and then make a decision.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:45 PM. An executive session with Solicitor Hailstone will follow to discuss a potential issue with DEP.
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October 15, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Joe Cowan, Dale & Kim Payne, Gerry Yushinsky, and Brandon Herbert.
The minutes of September 24th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS: None
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
Supervisor Payne reported that the road crew has installed a second pipe at the intersection of Grinnell Road and Beaver Meadow Road. They followed the engineering calculations and the work was approved by the Conservation District.
The Game Commission was consulted about the beaver dam near Oliver Road and a plan is being worked on to put stone fill in the ditches so they are not so deep.
Supervisor Payne has looked in to finding a truck to replace the Dodge, which was totaled after it went over a bank this summer. There is a new Ford F550 at Barber Ford which is already set up with a dump body, plow, and spreader for $86,975 through Costars. This would be the only possibility of having the truck to use for winter, as the vendors who upfit the new trucks are backlogged with orders. A motion was made by Payne, second by Rex to purchase the 2019 Ford F550 from Barber Ford for $86,975. Motion carried by three yes votes. A motion was made by Walker, second by Payne to move the unused budgeted amount from the impact fee roadwork to the state equipment for the purchase of the truck. Motion carried by three yes votes.
The equipment listed on the Municibid website from October 1-14, 2019 produced the following results: Case tractor – High bidder Dan Martin at $1850 and Post pounder – High bidder Stephen Dymeck at $750. A motion was made by Walker, second by Payne to accept both bids. Motion carried by three yes votes. The Dodge plow and attachments were sold for $1700. One bid was received for snowplowing from Herbert Excavating for an operator with a single axle dump truck, plow, and spreader at $75/hr. A motion was made by Walker, second by Payne to accept this bid. Motion carried by three yes votes.
OLD BUSINESS:
The driveway permit applications for Phyllis Rought that were tabled last month were checked and approved for access to White and Three Lakes Roads.
NEW BUSINESS: None
SEWER:
The supervisors discussed the request from JHA Companies to purchase more pumps to have on hand in case of failures. They decided to table it for now and check to see what we need and if there is somewhere to get the pumps fixed.
PUBLIC COMMENTS:
Joe Cowan asked about getting his driveway filled in that should have been part of the Tyler Lake Road project. The supervisors will check with Glenn Eby to get that finished.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:35 PM.
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September 24, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Dottie Hagenbuch, Joe Cowan, Dale Ferger, Gerry Yushinsky, and Joe Loomis.
The minutes of August 13th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Rex. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS:
There were a few questions from the audience about the bills.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
Supervisor Payne would like to put the Case tractor, stone rake, and post pounder out for bid on the Municibid website. Following a discussion about whether or not the stone rake still needs to be used, a motion was made by Payne, second by Rex to just list the Case tractor and post pounder on the Municibid website. Motion carried by three yes votes.
A motion was made by Walker, second by Payne to advertise for bids on snowplowing the same as last year. Motion carried by three yes votes.
Price quotes were obtained on purchasing a spreader for the new Ford F350 pickup. John Bonham has one for $4,050 and Bradco Supply has one for $5,300. A motion was made by Payne, second by Rex to purchase the spreader from John Bonham. Motion carried by three yes votes.
OLD BUSINESS:
Supervisor Walker reported that the paperwork for the Recreation Authority has been filed with the state and that he would like to speak with the Historical Society about also including their properties.
The fuel system upgrade will be taking place as soon as the permit is received from the state, since the variance has just been approved.
NEW BUSINESS:
The supervisors approved an assessment permit for Merritt Pedrick for a pole building on Blanding Lake Road. A driveway permit application was reviewed for Phyllis Rought for a primary driveway on Three Lakes Road and a secondary driveway on White Road. The application will be tabled until the locations can be verified. The supervisors approved subdivision plans for the Millers on Miller Road and for the VanGordens on Tingley Lake Road.
A motion was made by Walker, second by Payne to approve the 2020 Fire Protection contract with the Harford Volunteer Fire Company which will continue on the same terms. Motion carried by three yes votes. Budget workshops are scheduled to be held Tuesdays, October 8 & 22, 2019 at 7 pm.
CORRESPONDENCE:
A thank you letter was received from the Bradford, Sullivan, Susquehanna, and Tioga Area Agency on Aging for the donation made by the township.
An invitation was received to attend the Susquehanna County Township Officials Convention at the Montrose Bible Conference on Thursday, October 17, 2019 starting at 3:30 pm. A motion was made by Walker, second by Payne to authorize the $10 dinner reservations for the officials wanting to attend. Motion carried by three yes votes.
PUBLIC COMMENTS:
Dale Ferger asked some questions about the permit for the handicap entrance at the Subway that was discussed last month.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:58 PM.
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August 13, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Rex were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jaime Hailstone. Visitors present were Ted Brewster, Maureen Warren, Dottie Hagenbuch, Joe & Matt Cowan, Dale & Kim Payne, Andy Aulakh, Gerald Danniel, Donald Hallock, and John Burney.
The minutes of July 17th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes; Rex abstained as he was not officially serving at that meeting. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS: None
EMERGENCY MANAGEMENT: There was nothing to report.
ROAD REPORT:
Supervisor Payne reported that the guys have been busy grading and have gotten to most of the roads. Now that the grantwork has been completed on Oliver Road, there are some safety concerns about the depth of the ditches. A motion was made by Walker, second by Payne to consult the Conservation District about how to repair the problem and then get it fixed as soon as possible. Motion carried by three yes votes.
OLD BUSINESS:
A motion was made by Walker, second by Payne to adopt Resolution #5-19 – Organize the Harford Recreation Authority. Motion carried by three yes votes. The members’ addresses need to be obtained and then the articles of incorporation will be filed with the state.
NEW BUSINESS:
A motion was made by Walker, second by Payne to adopt Resolution #4-19 – Bank Signature Cards. Motion carried by three yes votes.
The supervisors approved subdivision plans for the O’Dell quarry on Plank Road and for the MacDowalls on Pennay Hill Road.
The date of the September meeting will be changed to Tuesday, September 24, 2019 at 7 pm.
There has been some confusion over the recent problems with the town water. That operation is privately managed and is separate from the township. The township is concerned with the safety and wellbeing of the residents, but is not directly responsible to repair the infrastructure of the water system.
CORRESPONDENCE:
A donation request was received from the Bradford, Sullivan, Susquehanna, and Tioga Area Agency on Aging. A motion was made by Walker, second by Payne to donate $100, with the stipulation that the money be used in Susquehanna County. Motion carried by three yes votes.
An invitation was received to attend the Susquehanna and Wyoming/Lackawanna County Farm Bureau’s Legislative Meeting and Tour at the South Auburn Grange Hall on Thursday, August 15, 2019 at 10 am to discuss the impact fee and proposed state police protection fee with the state representatives.
PUBLIC COMMENTS:
Several representatives from the Liberty travel plaza were present to make a complaint about the building permit process for the steps and handicap ramp access to the Subway restaurant. The previous structure had been damaged by the flooding last August, so it was torn out and replaced with a new structure before applying for a permit. The structure did not meet commercial codes and was deemed unsafe by the township’s building code official and therefore it cannot be used. A permit has now been applied for, but the fee is doubled because of the work being done without a permit. The representatives from Liberty felt they were treated unfairly and asked the supervisors to waive the permit requirement for this construction, which the supervisors refused.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:53 PM.
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July 17, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings; Supervisor Phelps was absent. Visitors present were Ted Brewster, Joseph & Dava Cowan, Robert Rex, Maureen Warren, Dottie Hagenbuch, Joe Loomis, Brian & Valerie Sanauskas, Jessica Louderback, and Travis Long with JHA Companies.
The minutes of June 18th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer’s report was filed for audit.
Supervisor Walker read a letter from Supervisor Phelps which stated that he is resigning effective immediately and gave his thanks for the opportunity to serve as supervisor. A motion was made by Walker, second by Payne to accept Jim’s resignation. Motion carried by two yes votes.
A motion was made by Walker, second by Payne to appoint Robert Rex to serve as township supervisor until the position is filled at the election later this year. Motion carried by two yes votes.
PUBLIC COMMENTS:
There was some discussion about the final costs for the Oliver Road grant.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
A recent inspection of the Tannery St. bridge by HNTB Corporation out of Harrisburg found critical damage to the guiderail that needs to be repaired immediately per PennDOT regulations. A quote was given by Chemung Supply for $2850 on labor and materials. A motion was made by Walker, second by Payne to accept this quote. Motion carried by two yes votes.
The following equipment was listed on the Municibid website from July 1-15, 2019 which produced these results: 2014 Ford F350 – High bidder John Dickinson at $19,100 and 1995 Mack – High bidder Carmen Yannuzzi at $7,100. A motion was made by Walker, second by Payne to accept both bids and proceed with the sales. Motion carried by two yes votes.
OLD BUSINESS:
The paperwork is still being prepared for the formation of the parks & rec authority. The ditches at the ballfield have been opened back up for better drainage. The DEP issues from last month have been closed out with no violations found.
NEW BUSINESS:
An assessment permit for a shed for Heath Brewer on Creek Road was approved. A motion was made by Walker, second by Payne to adopt Resolution #3-19 – Sewage Facilities Plan Revision for New Land Development for the William O’Dell Subdivision on Plank Road for the use of a holding tank for a stone quarry shop. Motion carried by two yes votes.
Some quotes have been obtained for a new pickup truck under the Costars program, so no bidding is required. The supervisors are considering several options, including a plow, before deciding which one to purchase.
SEWER:
Travis Long with JHA Companies gave an update on the revised plans for the sewer plant upgrade project. The next step is submission to DEP for the necessary permits before bidding and construction can begin. He also spoke about current plant operations and some ongoing problems with the flowmeter. He recommends purchase of a new unit from Moyer Instruments at a cost of $2,742.50. Dava Cowan mentioned that a flowmeter had been purchased two years ago and asked about checking into a warranty. A motion was made by Walker, second by Payne to purchase the new flowmeter, contingent on Travis checking into a warranty on the current flowmeter. Motion carried by two yes votes.
Dava also asked about ways to cut costs such as finding other vendors for sludge removal and having homeowners be responsible for pump repairs. These options will be looked into and while a rate increase was necessary to prepare for the debt service payments to USDA, after having the plant upgrade with more cost saving measures in place, a rate reduction may be possible.
PUBLIC COMMENTS:
Brian Sanauskas asked about having trees cut back at the end of Cobb Road that are hanging down too low. Jessica Louderback asked for the ditches to be cleaned out and also about getting the turnaround established.
A motion was made by Walker, second by Payne to change the date of the August meeting to August 13th because of the Harford Fair. Motion carried by two yes votes.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:10 PM.
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June 18, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jaime Hailstone; Supervisor Phelps was absent. Visitors present were Ted Brewster, Joseph & Dava Cowan, Matt Cowan, Robert Supancik, Gerry Yushinsky, Dale & Kim Payne, Robert Rex, Maureen Warren, Dottie Hagenbuch, Ashley Jones, Jean Kelly, Bonnie Maney, Laurie Hallenback, Micah & Melissa Schneider, John Karakash, Randy Ball, and Glenn Eby with JHA Companies.
The minutes of May 21st were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS: None
EMERGENCY MANAGEMENT:
The FEMA paperwork is moving along and with the estimated cost involved the stream bank repairs will need to be put out for bid. A motion was made by Walker, second by Payne to advertise for bids on this project. Motion carried by two yes votes.
ROAD REPORT:
Supervisor Walker gave an update on the fuel system upgrades. In order to be in compliance with Dept. of Labor & Industry standards, a variance will need to be granted with permission from the neighboring property owner because the location of the tank is too close to the property line. It may take a few more weeks to get this paperwork completed and the crew can get fuel from the truck stop in the meantime.
Supervisor Payne reported that the road crew has started grading roads on nice days and will continue to clean ditches on rainy days. There is some drainage work that needs to be done at the ballfield and the conservation office was consulted as to how to go about it.
OLD BUSINESS:
The parks & rec authority is in the process of being formed. The following is a list of proposed candidates to be on the board: Robert Supancik, Craig Stout, Dana Empet, Ashley Jones, and Ron Jackson. A motion was made by Walker, second by Payne to accept these candidates to serve on the authority. Motion carried by two yes votes. An ordinance will need to be drawn up to complete the process.
The amended division orders for the Adams well pad were approved and signed.
NEW BUSINESS:
A motion was made by Payne, second by Walker to put the 1995 Mack and the Ford F350 service truck for sale on the Municibid website. Motion carried by two yes votes.
SEWER:
There was further discussion about improving sewer plant operations. A maintenance chart has been reviewed to look for any repeat problems and the usage amounts may need to be tracked to ensure the billing is equitably distributed between businesses and residences. A representative from JHA Companies will be attending the next meeting to answer questions.
CORRESPONDENCE:
A thank you letter was received from the Susq. County Conservation District for the township’s donation to the Envirothon. A letter from the Susq. County Housing/Redevelopment Authority gave information about the Community Development Block Grant program. The township will look into finding a project that may be eligible.
PUBLIC COMMENTS:
Dava Cowan asked about recent issues that have come up with DEP. An inspection was made on working in a wetland area and a pipe was installed that may not be properly sized. These are ongoing issues that will be resolved in the near future.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 7:47 PM. Following, a session will be held with the residents of Tyler Lake Road, township engineer Glenn Eby, and township solicitor Jaime Hailstone to discuss the upcoming Dirt & Gravel Roads project and to sign the necessary easements.
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May 21, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings; Supervisor Phelps was absent. Visitors present were Ted Brewster, Joseph & Dava Cowan, Robert Supancik, Gerry Yushinsky, Dale & Kim Payne, Eric Fisk, and April Petroski.
The minutes of April 9th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS: None
EMERGENCY MANAGEMENT:
Paperwork is being completed for FEMA reimbursement from the flooding last August. There is no word yet on whether funding will be available for last month’s tornado.
ROAD REPORT:
Supervisor Payne reported that the road crew will start grading roads when the weather dries out. In the meantime, they have changed a couple sluice pipes and marked some of the dead ash trees along the roads.
Supervisor Walker brought up a proposal from Supervisor Phelps to bring in a contractor to fix ditch areas on Tyler Lake, Wolf Lake, and Orphan School Roads. Supervisor Payne would like to have the road crew check them out.
One bid was received for stump grinding from Shawn Krause at the rate of $110/hr. for the machine with operator. A motion was made by Walker, second by Payne to accept this bid. Motion carried by two yes votes.
The following equipment was listed on the Municibid website from May 1-17, 2019 which produced these results: 2015 Ford F550 – High bidder Dave Faggioli at $28,800, 1994 Mack – High bidder Joe Diamond at $7,600, and 6610 Ford Tiger Boom Mower – High bidder Russell Harper at $9,600. A motion was made by Walker, second by Payne to accept all three bids and proceed with the sales. Motion carried by two yes votes.
OLD BUSINESS:
Supervisor Walker has checked with Solicitor Jamie Hailstone about the formation of a parks & rec authority. The board members would be appointed by the township supervisors and would be able to apply for grants. A motion was made by Walker, second by Payne to start the process of creating this authority. Motion carried by two yes votes.
The court hearing was held about the noise complaint against Williams. A final ruling has not been issued, but there was documentation from a previous township board that the operation of the compressor station would follow the guidelines of the county ordinance and not the township’s noise ordinance.
NEW BUSINESS:
The supervisors approved a driveway permit for Johnson on Richardson Road and a subdivision for Sloat on Bartholomew Road. The amended division orders for the Adams well pad will be tabled pending clarification.
The township cleanup will be held soon and a motion was made by Payne, second by Walker to add Sue Furney, Wayne Frederici, Amie Yasnovitch, and Tom Button as temporary employees. Motion carried by two yes votes.
SEWER:
There was some discussion about improving sewer plant operations – the remaining capacity can be used to treat waste brought in from other areas to generate income, guidelines need to be drawn up on the replacement and maintenance of the grinder pumps and when costs should be paid by the property owners, and looking at more options on collecting the past due amounts that have been owed for quite some time. A representative from JHA Companies will be invited to attend an upcoming meeting to answer questions and further discuss these ideas.
CORRESPONDENCE:
There is a display of PennDOT plans for upcoming improvements to SR 11 between Hop Bottom and Kingsley here for public review and comments.
PUBLIC COMMENTS:
Eric Fisk asked about the status of repairs to the stream bank along Decker Court. This project can be eligible for FEMA funding as long as the township is willing to be the applicant and complete the paperwork.
A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:07 PM.
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April 9, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings and Solicitor Jamie Hailstone. Visitors present were Ted Brewster, Maureen Warren, Joe Loomis, Dale Ferger, Joseph & Dava Cowan, Dottie Hagenbuch, Robert Rex, Dale & Kim Payne, Gerry Yushinsky, and Robert Oakley.
The minutes of March 19th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes; Phelps abstained as he had not been present. The bill list was approved as printed with the exception of the Vestal Asphalt bill on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS:
There were some questions from the audience about bills for the sewer and for equipment parts.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
The problem ash trees in the township right-of-ways brought up last month were discussed again. As the tree professional that may be used is the father-in-law of Supervisor Walker, the motion was remade by Payne, second by Phelps to spend up to $1000 if necessary for the ash tree situation to be assessed. Motion carried by two yes votes; Walker abstained.
A proposal was received from Francis Smith & Sons in the amount of $20,130 for the upgrades to the fuel system. A new fuel tank will be installed and the existing pump can be used in a containment area with safety barriers to meet all PA Labor & Industry standards. A Petrovend unit will be installed to track usage which can be input to the township’s computer for better record keeping. A motion was made by Phelps, second by Payne to accept this proposal. Motion carried by three yes votes.
OLD BUSINESS:
The possible candidate for Emergency Management Coordinator has declined to take the position.
NEW BUSINESS:
The supervisors approved driveways permits for Williams Field Services on Upper and Lower Podunk Roads. A motion was made by Walker, second by Payne to adopt the floodplain management permit application and fee schedule prepared by JHA Companies. Motion carried by three yes votes.
The township cleanup was discussed and a motion was made by Phelps, second by Payne to hold it the first full week of June at the same rate as last year, with electronics to be determined. Motion carried by three yes votes.
SEWER:
The supervisors signed the revised engineering agreement for the upgrade project with USDA. The project can now move forward with getting bid specifications ready for the construction.
CORRESPONDENCE:
The Environmentally Sensitive Maintenance training needed for the Dirt & Gravel Road grants will be held in Montrose on May 8-9, 2019.
PUBLIC COMMENTS:
Solicitor Jamie Hailstone gave an update on the noise complaint that has been filed with the magistrate and is scheduled for a hearing. There has also been a complaint made about an ongoing septic violation, which has been investigated by the sewage enforcement officer in the past and may need to have legal action taken.
A motion was made by Payne, second by Phelps to put the Ford 550 out for bids on the Municibid website. Motion carried by three yes votes.
A motion was made by Phelps, second by Payne to advertise for bids for a stump grinder w/operator at an hourly rate to work as directed by the board of supervisors. Motion carried by three yes votes.
Supervisor Phelps brought up getting spray patching done again this year and take care of some problem areas in Kingsley. After some discussion, the matter will be tabled to have time to get more information on possible solutions.
There has been some community interest in gathering information about the sewer system and making plans to help save on costs and reduce the need for rate increases in the future. A survey is being worked on to consult with other similar sized plants in the surrounding area.
An executive session will be held following the meeting to discuss litigation strategy with the township solicitor. A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:23 PM.
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March 19, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisor Payne was present along with Secretary/Treasurer Carolyn Jennings; Supervisor Phelps was absent due to a personal issue. Visitors present were Ted Brewster, Joe Loomis, Lillie Thomas, Joseph & Dava Cowan, Donna Schulze, Dottie Hagenbuch, Connie Breese, Bob DeLuca, Kathy Oakley, Dale & Kim Payne, Gerry Yushinsky, Robert Oakley, and Gus Ferrara.
The minutes of February 19th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by two yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by two yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS:
Gus Ferrara mentioned the additional costs the fire company has incurred to obtain the permit for their electronic sign and asked for some relief. A motion was made by Walker, second by Payne to waive the residual part of the township fee after the costs from JHA. Motion carried by two yes votes.
AUDIT REPORT:
The township auditors have completed their review of the 2018 records and found everything to be in order. Some items noted for further action: lack of records for vehicle fuel use, someone other than secretary/treasurer to reconcile bank statements, and no employee personnel manual exists with defined policies. Joe Loomis volunteered to reconcile bank statements, so a motion was made by Walker, second by Payne to appoint him to that duty. Motion carried by two yes votes.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
Supervisor Walker discussed problem ash trees in the township right-of-ways which need to be removed. A tree professional may need to be used to evaluate where the worst trees are and then start in that area. A motion was made by Walker, second by Payne to spend up to $1000 if necessary for the ash tree situation to be assessed. Motion carried by two yes votes.
The fuel system upgrades will be discussed further next month. Supervisor Payne reported the road crew has been filling potholes and trying to address the mud issue on Lower Podunk Road.
Bids were opened for the items advertised last month with the following results:
Road Materials:
Lopke Rock Products
Half Inch Minus $7.00 FOB, $12.00 job site, $12.75 as directed.
Four Inch Minus $7.00 FOB, $12.00 job site, $12.75 as directed.
2A Stone $7.00 FOB, $12.00 job site, $12.75 as directed.
2B Stone $11.50 FOB, $16.50 job site, $17.25 as directed.
R3 Stone $10.50 FOB, $15.50 job site, $16.25 as directed.
R4 Stone $11.50 FOB, $16.50 job site, $17.25 as directed.
R5 Stone $13.50 FOB, $18.50 job site, $19.25 as directed.
R6 Stone $15.50 FOB, $20.50 job site, $21.25 as directed.
Anti-skid #67 $12.00 FOB, $17.00 job site, $17.75 as directed.
DSA No bid
New Enterprise Stone
Half Inch Minus $10.50 FOB, $15.45 job site, $16.85 as directed.
Four Inch Minus $11.60 FOB, $16.55 job site, $17.95 as directed.
2A Stone $8.10 FOB, $13.05 job site, $14.45 as directed.
2B Stone $12.50 FOB, $17.45 job site, $18.85 as directed.
R3 Stone $11.50 FOB, $16.45 job site, $17.85 as directed.
R4 Stone $12.80 FOB, $18.75 job site, $19.15 as directed.
R5 Stone $17.70 FOB, $25.65 job site, $26.05 as directed.
R6 Stone $17.00 FOB, $24.95 job site, $25.35 as directed.
Anti-skid #67 $12.25 FOB, $17.20 job site.
DSA $12.30 FOB, $17.25 job site, 18.65 as directed.
A motion was made by Walker, second by Payne to accept both suppliers and use as needed. Motion carried by two yes votes.
Black Cinders:
Romanski Trucking – $23.95 per yard
A motion was made by Walker, second by Payne to accept this bid. Motion carried by two yes votes.
Trucking:
Tompkins Enterprises – $80/hr. with a 4 hour minimum
Barhite Excavating – $85/hr.
Laude Trucking – $85/hr.
Kiefer Trucking – $87/hr.
A motion was made by Walker, second by Payne to accept all bids to use as needed. Motion carried by two yes votes.
Dust Control:
Suit-Kote Corp – Liquid Calcium $1.05/gallon to twp, $1.168/gallon on roads
Vestal Asphalt – Liquid Calcium $1.12/gallon to twp, $1.17/gallon on roads
A motion was made by Walker, second by Payne to accept both suppliers. Motion carried by two yes votes.
Fuel:
Ace Robbins
Gasoline $0.15 over rack per gallon (Rack 3/13/19 $1.7825)
On Road Diesel $0.15 over rack per gallon (Rack 3/13/19 $2.11)
Winter Additive $0.03 per gallon
Mirabito Energy
Gasoline $0.175 over rack per gallon (Rack 3/16/19 $1.8490)
On Road Diesel $0.175 over rack per gallon (Rack 3/16/19 $2.0765)
Kerosene $0.175 over rack per gallon
Winter Additive $0.03 per gallon
A motion was made by Walker, second by Payne to accept both suppliers. Motion carried by two yes votes.
Pipe:
Marie Turner
18” pipe $8.37/lf, 18” band $18.65/ea.
24” pipe $12.99/lf, 24” band $26.45/ea.
Fry’s Plastic
18” pipe $9.56/lf, 18” band $11.95/ea.
24” pipe $15.46/lf, 24” band $19.33/ea.
John Bonham
18” pipe $9.56/lf, 18” band $11.95/ea.
24” pipe $15.46/lf, 24” band $19.33/ea.
A motion was made by Walker, second by Payne to accept all bids and use as needed. Motion carried by two yes votes.
OLD BUSINESS:
The appointment of an Emergency Management Coordinator will remain tabled. There was some discussion about water main leaks throughout town and by the ballfield.
NEW BUSINESS:
The supervisors approved driveways permits for Cabot on Upper Podunk Road and a subdivision/addition for the Millers.
A motion was made by Walker, second by Payne to change the date of next month’s meeting to April 9th because of a conflict with the PSATS Convention. Motion carried by two yes votes.
SEWER:
A motion was made by Walker, second by Payne to approve the purchase of two replacement pumps at a cost of around $5200. Motion carried by two yes votes. There was some discussion about the sewer rate increase and the problem of collecting delinquent accounts.
PUBLIC COMMENTS: None
A motion was made by Walker and seconded by Payne to adjourn the meeting at 8:31 PM.
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February 19, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:00 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Sue Furney, Connie Breese, Kathy Oakley, Joe Loomis, Dale Ferger, Dale & Kim Payne, David Payne, Joseph Cowan, Donna Schulze, Gerry Yushinsky, Robert Supancik, and Gus Ferrara.
The minutes of January 7th reorganization and regular meetings were reviewed and accepted on a motion by Walker, second by Phelps. Motion carried by three yes votes. The bill list was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The treasurer’s report was filed for audit.
PUBLIC COMMENTS:
Rob Supancik asked about getting some ash trees removed from the ballfield parking lot and also a water leak that has not been addressed. Dale Ferger asked about money being transferred from the township CD account. There was some discussion about having a full-time Roadmaster and if the road crew was being paid for working through lunch.
EMERGENCY MANAGEMENT:
There was nothing to report.
ROAD REPORT:
Kyle Payne reported that the road crew has been dealing with snow and ice over the last month and trying to fill potholes as the weather allows.
There was further discussion about purchasing the tractor/mower here on demo from Bradco Supply. The machine is used but in better shape than the one we have now. A motion was made by Payne, second by Walker to purchase the 2005 Massey Ferguson tractor for $45,000, with the money to come from the impact fee account. Motion carried by two yes votes, Phelps abstained.
The supervisors are still working on plans to upgrade the township’s fuel system and checking into options to record the amount of fuel being used.
Guiderails are proposed to be added to the following sites: Pennay Hill Road to the bridge and at the pipeline crossing, Tingley Street on a sharp curve, and Tyler Lake Road on both sides over the eddy. Chemung Supply has quoted a price of $9,975.25 for the labor and materials on all sites. A motion was made by Phelps, second by Walker to accept this quote from Chemung Supply. Motion carried by three yes votes.
Contract extensions were signed for the Dirt & Gravel Roads projects on Tyler Lake and Oliver Roads in order to have more time to complete the work and close out the grants.
OLD BUSINESS:
A motion was made by Walker, second by Phelps to appoint Dottie Hagenbuch as Chair of the Vacancy Board. Motion carried by three yes votes. The appointment of an Emergency Management Coordinator is still tabled looking for someone willing to take the position.
A motion was made by Walker, second by Payne to renew the service agreement with JHA Companies at the same rates as last year. Motion carried by three yes votes. The Schermerhorn subdivision from last month was reviewed again and approved after checking on the proper lot size.
NEW BUSINESS:
Gus Ferrara attended on behalf of the Harford Volunteer Fire Company to explain the new electronic sign that will be placed near the road by the flagpole. An option to add computer fraud insurance coverage was discussed, but may not be necessary.
A motion was made by Walker, second by Payne to approve the following list of materials for bidding: 100 tons of half-inch minus, 500 tons of four-inch minus, 5000 tons of 2A, 500 tons of 2B, 500 tons of R3, 1500 tons of R4, 500 tons of R5, 150 tons R6, 10,000 tons of DSA, 3500 tons of #67 anti-skid, 1500 yards of black cinders, 30,000 gallons of liquid calcium, 9000 gallons of on-road diesel fuel, 4000 gallons of gasoline, and tri-axle or tandem axle trucks for general hauling at an hourly rate. Motion carried by three yes votes.
SEWER:
The rate increase needed for the USDA loan repayment will be easier to achieve by phasing it in with gradual steps. A motion was made by Walker, second by Payne to adopt Resolution #2-19, raising quarterly fees by $18 per EDU in half-year increments starting with the second half of 2019 and continuing until 2021 when the loan payments will begin. Motion carried by three yes votes.
CORRESPONDENCE:
A letter was received from the Susquehanna County Conservation District requesting donations for their Envirothon program. A motion was made by Walker, second by Payne to donate $250. Motion carried by three yes votes.
PUBLIC COMMENTS:
Joe Loomis recommended brushing and cleaning up the job sites before the guiderail installations are done. Supervisor Phelps reported that building storm repairs still need to be made to the siding and ceiling inside the garage. He also asked to step down from the building improvement project and Supervisor Walker will take the lead for it.
A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:26 PM.
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January 7, 2019
The regular meeting of the Harford Township Supervisors was called to order in the township office by Chairman Dustin Walker at 7:13 PM. Supervisors Payne and Phelps were present along with Secretary/Treasurer Carolyn Jennings. Visitors present were Ted Brewster, Maureen Warren, Nelson Warren, Dale Ferger, Dale & Kim Payne, David Payne, and Adam Briggs.
The minutes of December 11th were reviewed and accepted on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for December 31st was approved as printed on a motion by Walker, second by Payne. Motion carried by three yes votes. The bill list for January 7th was approved as printed on a motion by Walker, second by Phelps. Motion carried by three yes votes. The treasurer's report was filed for audit.
PUBLIC COMMENTS:
Dale Ferger asked about the amount being spent from impact fees and questioned the finances of the sewer system.
EMERGENCY MANAGEMENT: A motion was made by Walker, second by Phelps to adopt Resolution #1-19, appoint agent for FEMA paperwork. Motion carried by three yes votes. A session for elected officials will be held January 30, 2019 at 6:30 PM in Montrose.
ROAD REPORT:
The Monument Lane project has been postponed until spring to wait for better weather and to work out a few more issues.
The guiderail installation on Pennay Hill Road has been completed as well as the stream cleaning project on School St.
The fuel system upgrade is ongoing as different options are being considered.
The supervisors decided to not look any further into purchasing a second grader at this time.
The issue of mud being dragged from Plank Road onto Route 11 is becoming a problem again. The gas company and stone quarry will be asked to help with this.
One bid was received for the purchase of a used boom mower from Bradco Supply. The machine is a 2005 Massey Ferguson tractor with 22’ Alamo machete and used approx. 1800 hours for a price of $45,000. There were some questions about the rental cost and where the money would come from so the supervisors decided to table it for further discussion.
Two bids were received for tree trimming. Old School Tree Service gave a price of $185/hr. for a bucket truck and chipper. Worper Tree Service had a range of prices between $225-$400/hr. depending on the type of equipment and number of crew needed. A motion was made by Walker, second by Phelps to accept the bid from Old School Tree Service. Motion carried by three yes votes.
OLD BUSINESS:
The parks & rec committee is still on hold waiting for more information.
JHA Companies submitted a proposal of their estimated charges for different phases of the office improvement project. This will be an ongoing discussion as different options are being considered.
NEW BUSINESS:
The annual agreement with JHA Companies is due for renewal. The fee schedule was not included in the packet, so the matter will be tabled to check into the rates for this year.
A subdivision for the Schermerhorn property on Blanding Lake Road was received from the county planning commission. The supervisors reviewed the map but had some questions so that will be tabled for now along with the sewer planning module.
SEWER:
A meeting was held with Travis Long from JHA Companies to discuss the sewer plant upgrade project with USDA and go over the finances of the system. He sent a preliminary rate analysis that shows what level rates will need to be raised to once the loan is in place.
PUBLIC COMMENTS:
Supervisor Walker read a statement on improving communication between board members, making roadwork plans, and having better accountability on materials used.
An executive session will be held following the meeting to discuss employee wages. A motion was made by Walker and seconded by Phelps to adjourn the meeting at 8:37 PM.
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January 7, 2019
The Annual Reorganization Meeting of the Harford Township Supervisors began at 7:00 PM in the township office.
A motion to appoint Kyle Payne as Temporary Chairman was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.
A motion to appoint Jim Phelps as Temporary Secretary was made by Payne, second by Walker. Motion carried by two yes votes, Phelps abstained.
A motion to nominate Dustin Walker as 2019 Chairman of the Board was made by Payne, second by Phelps. Motion carried by two yes votes, Walker abstained.
A motion to nominate Jim Phelps as 2019 Vice-Chairman was made by Walker, second by Payne. Motion carried by two yes votes, Phelps abstained.
A motion to appoint Kyle Payne as Road Superintendent was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained. Compensation will be set by the township auditors.
A motion to appoint Carolyn Jennings as Secretary/Treasurer was made by Walker, second by Phelps. Motion carried by three yes votes. Compensation will be set at an Executive Session.
The supervisors recognized road crew employees currently serving – Richard Hitchcock, Jerry Belotti, Carl Colwell, Rich Tomlinson, Gerry Yushinsky, and Todd Decker. Compensation will be set at an Executive Session. Jim Phelps was also recognized as a working supervisor, compensation will be set by the township auditors.
A motion to set the Treasurer’s Bond for 2019 at $1,500,000 was made by Walker, second by Phelps. Motion carried by three yes votes.
A motion to reappoint the firm of Kreder Brooks Hailstone as the township’s legal counsel with Jamie Hailstone as the lead was made by Walker, second by Payne. Motion carried by three yes votes.
A motion to table the appointments for Chairman of the Vacancy Board and Emergency Management Coordinator until the supervisors are able to check with interested people was made by Walker, second by Phelps. Motion carried by three yes votes.
A motion to appoint Peoples Security Bank & Trust as the depository for township funds was made by Walker, second by Payne. Motion carried by three yes votes.
A motion to hold regular meetings at the township building at 7:00 PM on the third Tuesday of each month was made by Walker, second by Phelps. Motion carried by three yes votes.
A motion to establish the paid employee holidays as Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after or following Monday at the decision of the road crew, Christmas Day, and New Years Day was made by Walker, second by Phelps. Motion carried by three yes votes.
A motion to certify Kyle Payne as the voting delegate to the State Convention was made by Walker, second by Phelps. Motion carried by two yes votes, Payne abstained.
Old Business: None
Public Comments: None
The reorganization meeting closed at 7:12PM.
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